Privacy Policy

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Last Updated: July 29, 2026 

1. Information We Collect

We may collect the following types of information:

A. Personal Information

• Student names, dates of birth, and demographic information
• Parent/guardian names, contact information, and emergency contacts
• Enrollment and registration details
• Medical information voluntarily provided for safety or accommodation
• Voluntarily provided information

B. Academic & Behavioral Information

• Grades, assignments, attendance records
• Standardized test scores
• Classroom behavior notes and disciplinary records

C. Financial Information

• Tuition payment records
• Billing and invoicing details
• Scholarship or financial aid documentation

D. Technical & Website Information

• IP addresses, browser type, and device information
• Pages visited on our website
• Form submissions or inquiries
• Cookies used for basic site functionality

E. Media

• Photos or videos taken during school events, activities, or classroom instruction (used only with parental consent)

2. How We Use Your Information

CBA uses collected information to:

• Provide educational instruction and maintain academic records
• Communicate with parents/guardians regarding school matters
• Ensure student safety and comply with legal requirements
• Process tuition payments and financial transactions
• Improve our website and digital services
• Share school updates, newsletters, and event information
• Maintain internal administrative records
• We do not sell, rent, or share personal information for marketing purposes.

3. How We Share Information

We may share information only when necessary and appropriate:

• With parents/guardians regarding their child’s academic or behavioral progress
• With staff and faculty who require access to perform their duties
• With service providers (e.g., educational platforms, payment processors) who support school operations
• With government agencies when legally required (e.g., health, safety, or reporting obligations)
• All third‑party partners are required to maintain confidentiality and use information solely for the services they provide.

4. Student Privacy & Online Safety

CBA follows best practices for student data protection:

• Limited access to student information
• Password‑protected systems
• Secure storage of academic and medical records
• No public posting of student information without parental consent
• No sharing of student data with advertisers or external marketing companies

5. Photos, Videos, and Media Use

CBA may capture photos or videos during school activities for:

• Yearbooks
• Classroom projects
• School newsletters
• Social media or website updates
• We will only use student images with signed parental consent. Parents may opt out at any time by contacting the office and updating student records.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information, including:

• Secure servers and encrypted storage
• Restricted access to sensitive records
• Regular system monitoring
• Staff training on privacy and confidentiality
• While we strive to protect all data, no system is completely immune from security risks.

7. Your Rights & Choices

Parents/guardians may:

• Request access to their child’s records
• Update or correct personal information
• Withdraw consent for media use
• Request clarification on how information is used
• Ask for deletion of certain non‑essential records (where legally permissible)
• Requests can be made through the school office.

8. Third‑Party Links

Our website may contain links to external sites. CBA is not responsible for the privacy practices or content of those websites. We encourage families to review the privacy policies of any external services they use.

9.  FERPA  & COPPA Compliance Statement 

• Cornerstone Baptist Academy is a private Christian school and is not legally required to follow the Family Educational Rights and Privacy Act (FERPA). However, CBA voluntarily upholds FERPA‑aligned best practices to protect student records and ensure parent access to educational in& formation.
• CBA does not knowingly collect personal information online from children under the age of 13 without parental consent, in accordance with the Children’s Online Privacy Protection Act (COPPA).

10.  Data Retention Policy 

• CBA retains student records only as long as necessary for educational, administrative, and legal purposes. Academic and financial records may be stored for up to seven years after a student leaves the Academy. Emergency forms, medical information, and media consent records are deleted when no longer needed or when a parent withdraws consent.
• Digital communication records (emails, messaging logs, etc.) may be retained for security and documentation purposes.

11. Third‑Party Communication & Educational Platforms (Added Section)

CBA may use third‑party tools such as email services, text alert systems, learning platforms, or communication apps. Use of these platforms is subject to the privacy policies of those providers. CBA does not control or guarantee the privacy practices of external communication services.

Parents may request information about which platforms are currently in use.

12. Changes to This Policy

CBA may update this Privacy Policy as needed to reflect changes in school operations, legal requirements, or best practices. Updated versions will be posted on our website with a revised effective date.

13. Contact Information

If you have questions or concerns about this Privacy Policy, please contact:

Cornerstone Baptist Academy

5622 35th Street, Rockford, Illinois 61109, United States

8158743883

pastordave@cornerstonebaptistacademy.com

 Last Updated: July 29, 2026 

These Terms of Use (“Terms”) govern your access to and use of the Cornerstone Baptist Academy (“CBA,” “we,” “our,” or “the Academy”) website, digital platforms, communication systems, and any online services we provide. By accessing or using our website or digital resources, you agree to these Terms.

If you do not agree with these Terms, please discontinue use of our website and online services.

1. Purpose of the Website

The CBA website exists to:

• Provide information about the Academy, its mission, programs, and activities
• Support communication between the school, families, and the community
• Offer access to forms, announcements, and educational resources
• Share updates, media, and school-related content

The website is not intended for commercial use or public data collection.

2. Acceptable Use

By using our website or digital platforms, you agree not to:

• Engage in any activity that disrupts or damages the website or its functionality
• Attempt to gain unauthorized access to school systems, accounts, or data
• Upload or transmit harmful code, malware, or automated scripts
• Use the website for unlawful, abusive, or inappropriate purposes
• Misrepresent your identity or affiliation with CBA
• Collect or harvest personal information about students, staff, or families

Any misuse may result in restricted access or legal action where appropriate.

3. User Accounts & Access

Certain school platforms (such as parent portals, communication apps, or learning systems) may require account creation. Users agree to:

• Provide accurate information
• Keep login credentials confidential
• Notify the school immediately of any unauthorized access

CBA reserves the right to suspend or terminate accounts that violate these Terms.

4. Intellectual Property

All content on the CBA website — including text, graphics, logos, photos, videos, documents, and layout — is the property of Cornerstone Baptist Academy unless otherwise noted.

Users may:

• View and print content for personal, non‑commercial school-related use

Users may not:

• Copy, reproduce, distribute, or modify content without written permission
• Use CBA’s name, logo, or branding for external purposes without authorization

5. Media & Content Submission

If parents or visitors submit content to the school (such as photos, testimonials, or student work), they grant CBA permission to use that content for school-related purposes unless otherwise stated.

CBA will not publish student images or identifying information without parental consent.

6. Third‑Party Services & Links

Our website may link to external websites or use third‑party services (such as communication apps, educational platforms, or payment processors). These services have their own terms and privacy policies.

CBA is not responsible for:

• The content of external websites
• The privacy practices of third‑party providers
• Any damages or issues arising from use of external services

Users should review third‑party policies before engaging with those platforms.

7. Disclaimer of Warranties

CBA provides its website and digital services “as is” and “as available.”

We do not guarantee:

• Uninterrupted or error‑free operation
• That the website will always be secure or free of viruses
• The accuracy or completeness of posted information

While we strive for accuracy, occasional errors or updates may occur.

8. Limitation of Liability

To the fullest extent permitted by law, Cornerstone Baptist Academy is not liable for:

• Any damages resulting from use or inability to use the website
• Loss of data, technical issues, or unauthorized access
• Actions of third‑party service providers

Users assume responsibility for their own use of the website and digital platforms.

9. Indemnification

By using the website, you agree to indemnify and hold harmless CBA, its staff, and affiliates from any claims, damages, or losses arising from:

• Your misuse of the website
• Your violation of these Terms
• Your interaction with third‑party services

10. Changes to These Terms

CBA may update or modify these Terms at any time to reflect changes in school operations, legal requirements, or best practices. Updated versions will be posted on our website with a revised effective date.

Continued use of the website after changes indicates acceptance of the updated Terms.

11. Governing Law

These Terms are governed by the laws of the State of Illinois. Any disputes arising from website use shall be handled in accordance with Illinois law.

12. Contact Information

For questions or concerns regarding these Terms of Use, please contact:

Cornerstone Baptist Academy 

5622 35th Street Rockford, Illinois 61109

815‑874‑3883

pastordave@cornerstonebaptistacademy.com